Minutes of Kirkcowan Community Council Annual General Meeting
Monday 20th May 2024, 7.30pm in Kirkcowan Village Hall
1) Committee attending: Hazel Matthews (Chair), Mary Harkness (Secretary), Hazel McWhirter (Treasurer), John Drysdale, Robert Drysdale, Andrew Gladstone, Mary Mackenzie, Kevin Dean.
Public attending: Fiona Melvin, Fergus Melvin, David Edwards, Lynne Dalglish, Jim Rae, Cllr Katie Hagmann, Cllr Richard Marsh
2) Apologies for absence: Cllr. Jackie McCamon, Kath Googe (M Mackenzie taking minutes)
3) Minutes of previous AGM, 15/05/2023: proposed by M H, seconded by J D, and agreed.
4) Annual Report from the Chair, 2023-2024:
Having served another year as chair, it certainly has been another quick one.
As reported last year, the sub-group formed initially for the Platinum Jubilee event held another successful ‘fun in the park’ event followed by a dance in the hall with local band Kippy. The event has now been transferred over to being organised by Kirkcowan Gala Group and I wish them all the best and success in continuing this much enjoyed community event.
In October KCC held another successful pumpkin trail and Halloween Party, with games & fancy dress. Thank you to the volunteers from KCC and helpers from the school PTA for their support with this event.
Christmas Lights switch on took place on the first weekend of December, thank you to the church choir who attended and lead the way with the carol singing. Thanks to Lynne for again organising the food, but most of all thank you to the people of the community who donate food and attend on the night.
Again, in relation to Christmas, KCC are able to fulfil the tradition of providing all primary school children and under a selection box, thanks to the discretionary grants we receive from DGC.
As normal, winter is quieter but work for the CC still continues. This winter saw work finally start on the corner garden at Church Street. Thank you to Andrew for his continued work on the footpath network. Thanks also to the planter group for keeping Kirkcowan blooming and colourful.
Finally, thank you to Mary for her secretarial duties, Hazel for her financial duties but also to each and every one of the community councillors for the work and time they give in any way over the year.
5) Annual Report from the Treasurer:
Copies of the statement of accounts were circulated. Certificated and signed by Montpelier of Dashwood Square. R Drysdale proposed, K Dean seconded.
Accounts agreed and accepted.
6) Certified Statement of Accounts and Asset Register:
Mary Harkness stated this is ready to send to Dumfries and Galloway Council.
The Asset Register, compiled last year, will be updated by H Matthews.
7) Appointment of Office Bearers: Cllr. K Hagmann officiating.
Chair, Hazel Matthews, having previously given notice of her intention to stand down, has been persuaded to stay on until the Community Council elections in October.
Chairperson: Hazel Matthews – proposed by K Dean, seconded by H McWhirter – agreed.
Secretary: Mary Harkness – proposed by J Drysdale, seconded by H McWhirter – agreed.
Treasurer: Hazel McWhirter – proposed by H Matthews, seconded by J Drysdale – agreed.
Vice Chair: John Drysdale – proposed by R Drysdale, seconded by H Matthews
8) AOCB: None.
9) AGM closed at 19.46. (followed by an ordinary KCC meeting)